What is an e-invoice?

What is an e-invoice?

Since the term e-invoice is defined in different ways, it is important to clarify what we mean by a true e-invoice.

According to our definition, a true e-invoice is an invoice that is issued, received and processed electronically. It is digital from its creation in the financial system by the issuer until it is received and processed by the recipient. In other words, true e-invoicing is electronic throughout its life cycle.

Some companies send PDF copies of invoices via e-mail. These can be scanned or printed out on paper and thereafter registered in the ledger. We offer the possibility to send PDF invoices via e-mail as a value-added service, but we recommend that our customers send and receive true e-invoices for many reasons.

Advantages with true e-invoicing

  • It is easier to achieve a high degree of automation with true e-invoices than with PDF invoices.
  • The sender does not automatically receive any confirmation that the PDF invoice has been received by the recipient.
  • PDF invoices can be blocked by the recipient’s spam filters.
  • Many larger companies do not accept PDF invoices via e-mail.
  • The recipient must invest in a scanning solution to interpret PDF invoices automatically.
  • Significantly less information (fewer fields) is interpreted with scanning than when invoices are fully electronic.
  • Studies show that the probability of a scanned invoice being interpreted without errors is just 34.7%, which implies time-consuming fault processing.

Start sending and receiving e-invoices quickly and easily with Pagero Free

More about our offering

The reason why we switched to e-invoicing was to get a more secure validation process, and also to reduce the risk of errors on the invoices.

Mariana Andersson, Manager Accounts Payable, Stena Line
Read the customer case here

Want to know more?

Please contact us for more information!